Senior Commercial Administrator | Internal Controller

  • Location

    Rotterdam

  • Sector:

    Operations

  • Contact:

    Audrey Monje

  • Job ref:

    JN -022018-3193

  • Published:

    6 months ago

  • Expiry date:

    2018-03-11

In this job you are responsible for:

  • Monitoring procedures to ensure compliance with Internal Controls.
  • Reviewing of the rebate balances including quarterly review of potential releases.
  • Reviewing and monitoring any known financial exposures and report to the Group Commercial Director, Sales Director and Finance Controller.
  • Monitoring and approving the correct validation and payment of invoices.
  • Managing two staff members including setting objectives, completing appraisals and monitoring performance.
  • Reviewing and approval of all sales promotions, price changes, new line forms and de-list forms.
  • Implement and maintain the current pricing policies, including the management and control of the weekly price check reports ensuring that these have been appropriately authorised by the sales department in a timely manner.
  • Control of the deduction balances to ensure that deduction are processed in a timely manner or corrective action is taken to ensure recoverability of the balance.
  • Act as a key figure between Buying, Sales and Logistics departments regarding contacts with customers and suppliers for all current affairs (contract management).
  • Management and involvement in various ad hoc projects, such as acquisitions.
  • Involvement in implementation and roll out of continuous Sales Administration development initiatives and process reviews both on SAP and within the business.
  • Involvement in recruitment and selection process.
  • Supervision of workload, including re-allocation of resource during periods of absence due to illness or holidays to ensure adequate coverage.
  • Submission of weekly report.
  • Liaise with credit control in the UK to ensure issues are resolved promptly.  

Requirements:

  • Have intermediate/ higher vocational education, preferably in business administration; intermediate/ higher vocational level of working and thought.
  • Excellent mastery of English (verbal and written), the ideal candidate also has knowledge of Dutch, French, German and Polish. 
  • Proven line management experience essential. 
  • Previous experience of FMCG environment would be preferable.
  • Knowledge of the sales and finance functions would also be an advantage.
  • Previous process improvement experience highly desirable.
  • Highly numerate and literate with proven report writing skills.
  • SAP experience is preferable.
  • Good analytical skills.
  • Strong query resolution experience essential.
  • Excellent communication skills with the ability to liaise at all levels.
  • Good organisational skills with the ability to meet deadlines.
  • Must be proactive, assertive and be able to work on own initiative.
  • Must be able to demonstrate techniques for motivation, diplomacy, delegation and treatment of sensitive issues.
  • Adaptable to change.
  • Have work experience within an internationally (in a number of European countries) operating organization, preferably experience within an English business culture.
  • Flexible and hands on working mentality to work in an ever changing environment.
  • Be service and result oriented.