Executive Assistant | PART TIME

  • Location

    Amsterdam

  • Sector:

    PA Secretarial and Admin

  • Contact:

    Jennifer Gutknecht

  • Job ref:

    JN -102018-24465

  • Published:

    1 day ago

  • Expiry date:

    2018-12-31

For one of our clients in the non-for-profit sector we are looking for an Executive Assistant to join their team for 4 days a week. Their office is located in central Amsterdam.

In this role you will acting as the Executive Assistant to the Executive Director who is traveling throughout the year on a global basis. The main focal point of this role will be to assist and coordinate his international travel and also to manage the Amsterdam office.

Your main tasks will consist of:

  • Coordinating arrangements for travel including: booking flights, hotels and local transportation as well as making other local arrangements; providing agendas and itineraries; and arranging visa/passport requirements as needed. Preparing and reconciling travel expense reports
  • Preparing presentations
  • Gathering meeting materials; researching and compiling background information
  • Corresponding with international meeting hosts
  • Calendar management: scheduling meetings, coordinating appointments
  • Taking minutes in international meetings
  • Providing various administrative support and other duties

Your profile:

  • Several years of secretarial or/ and personal assistant experience
  • Working experience in an international environment
  • Proven working experience in making extensive international travel arrangements
  • Strong communication skills, both written and oral
  • Fluent in English; knowledge of German is desirable, other languages (French or Spanish) are a plus
  • A distinctive service mentality, excellent self-management ability
  • Excellent MS Office skills (especially Word and PowerPoint)
  • Ability to prioritize and take initiative
  • Proven time management and organizational skills
  • A self-contained, proactive, and organized approach to work

If this sounds interesting to you and you are open to working 4 days a week, please do not hesitate to contact me on 061556 1491 or jennifer@adamsrecruitment.com and Id be more than happy to give you more