If you have watched or read any news recently you will almost certainly heard about the GDPR - but do you really understand how it affects you? In the following article, we shed some light on how the new EU regulation affects all EU citizens and we outline the steps that we have taken at Adams Multilingual Recruitment to ensure that your information is protected at all times throughout the recruitment process and after you find a new role.
What is GDPR?
The abbreviation GDPR stands for General Data Protection Regulation. The purpose of GDPR is to ensure that any organisation which stores and uses your personal information is allowed to do so and, that they look after your information carefully while they have it. Personal information can be information such as your name, your address or your email address. GDPR gives you more power and control over your personal data and prevents others from abusing it. The law relies on the rights of privacy and the fundamental right of freedom.
GDPR came into force on May 25th 2018. It applies to all citizens and institutions in European Union, but also to anyone carrying out business within EU. Because it is a regulation, not a directive, it is obligatory.
Although it applies to personal information kept in any format, the biggest impact of the regulation relates to the online environment. Internet users are sometimes not completely aware of their digital footprint. This includes not only pictures and statuses on social media but also private information provided in order to access various online platforms. In these cases, despite personal information not being available to general public, it is kept in a specific database.
Which rights are considered under GDPR?
GDPR incorporates several rights that should ensure that every internet user fully understands the purpose of using his data and how can they control it better.
The right of access. This allows individual users to have access to all the information they have previously provided. Although this may sound strange – after all, you are the one who provided all the data, it is important that you can always check what information has been retained. Accessing your data must be free of charge and without delays. Depending on the amount and type of data, you may not be able to access it immediately, but the party to whom you provided it must start the process without any delays. In our case, we have an email address that you can contact if you wish to access your personal information.
The right to data portability. You have the right to access your personal information on various online platforms, but you also have the right to request it back from an organisation if you wish to copy it or move it somewhere else. The data must be provided in a structured way, free of charge and in a format that is commonly used, such as CSV file.
To comply with this right, we have optimised our website so that every registered user can easily download their CV and all the data on their profile. If you wish to ask for any additional data that we might have about you, you can send a request by email.
The right to rectification. This is your right to edit and update your personal information. If you register on our website, we offer you a simple dashboard where all your information is easily visible and editable.
The right to erasure or the right to be forgotten. This right makes sure that you can ask for your personal information to be deleted from a database. In the event that the main purpose for holding your data no longer exists, your data will be deleted – in some cases this will happen automatically. This ensures, for example, that you do not receive irrelevant newsletters from a website to which you subscribed years ago. You can also ask for your account to be deleted at any time and the holder of your data must ensure that all information related to it are erased.
As a registered user on Adams website, you can easily exercise this right by clicking a single button on your dashboard. Moreover, after a longer period of no contact we will notify you that if you no longer consent to the storing of your data, your information will automatically be deleted from our database.
The only drawback arising from this situation is that once you are deleted from the database, no record of your history with us exists. Thus, it could be the case that one of our consultants will approach you again (possibly more than once) if they find your information from other sources such as LinkedIn or Monsterboard without knowing that you do not wish to be contacted. However - there is a solution to this problem, provided by another GDPR right:
The right to restrict processing. Under this right, a holder of your private information can still keep your data in the system but is not allowed to use the information. The information kept in the database is, as a rule, not detailed and serves to respect other user’s rights, such as that of not being contacted again.
In order to use this right, you can send an email request to firstname.lastname@example.org and any further processing of your data will be prohibited.
You also have the right to object at any time to receive any marketing emails or notifications. Therefore, an “unsubscribe” link should be present at the bottom of any email. If you register with us – you consent to receive job alerts to your inbox, but you always can change their frequency or unsubscribe in your personal dashboard area.
How do recruitment agencies comply with GDPR?
While companies are adapting their policies and practices to better cope with GDPR you, as a user, should be aware of the law as well. It is a powerful tool to better control who stores your private information and for which purposes it is used.
Recruitment agencies are no exception to this law. Agencies are obligated to ensure that you, as a job seeker, are able to exercise your GDPR rights. Additionally, recruitment agencies have to make sure that all your personal information is kept confidential and that consent is given for each and every step of the hiring process.
At Adams, we believe that GDPR will help us to consolidate the relationships that we build both with candidates and clients. Trust and transparency are the foundation of our working relationships so you can be sure that we will do what we say and that you will always receive honest responses from us.
* This article is presented for information purposes only. The content of this article does not constitute legal advice and should not be relied upon as such.